Contract

Optimize your software & cloud contract renewals

Many organizations manage their software and cloud renewals reactively, challenged by a lack of trustworthy data and specialist vendor expertise.  Reactive vendor negotiations often lead to significantly higher renewal costs and unattractive contract and commercial terms being achieved. 

 

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We are here to help you.  Our services help clients minimize their costs across the lifecycle of their software and cloud contracts, the visibility we provide them with supports detailed renewals planning and the optimization of their product portfolios.

If you’re looking to optimize your software licensing and cloud services, gaining the ‘Best in Class’ commercial and contractual terms, then we can support you throughout the process.   Our centralized renewals management portal can provide your team with complete visibility of contracts, entitlements and usage across your software and cloud estate through advanced reports, dashboards, and calendaring, providing your IT and Procurement stakeholders with everything they need to effectively manage your major renewals.

Our team of experts are on hand to help manage and rationalize your software and cloud portfolio, fully preparing you for major contract renewals.  They can also help bridge the technology gap between what you have now and what your future demand will be for the next 3-5 years by creating an optimized Bill of Materials (BoM). Our Negotiation & Benchmarking Support services will help you validate vendor offers you have received, supporting you throughout your negotiations with vendors to achieve the optimal commercial and contractual outcomes.

Effective Commercial Negotiations

Average Savings of 38% Achieved

Alignment of IT & Procurement

Future Proofing IT Strategy

Optimised Bill of Materials (BOM)

Access to Specialist Expertise

Renewals Planning & Management

Major contract renewals present one of the best opportunities for organizations to control their software and cloud costs. Having rigorous processes to validate renewal requirements and the visibility current consumption are now an absolute must. However, one of the big challenges remains the ability to implement and manage an effective renewals management system and supporting process that keep requirements and costs under control.

Livingstone provides a complete lifecycle solution for Renewals Management, providing the technology, process and expertise that help clients get their renewals under control and drive significant cost benefits.  The administration of renewals processes can be onerous, our service allows clients to track and manage their renewals, providing vendor expertise and administration where required...

  • Collation, standardization & validation of renewals data
  • Renewals presented in our intuitive Hub platform 
  • Documentation preparation (e.g. true-up reports)
  • Track & administer organizational changes that have contract implications (e.g. mergers, acquisitions & divestments)
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Bill of Materials Optimisation

Achieving the best commercial and contractual terms from major vendor negotiations requires detailed and rigorous planning.  This preparation helps develop a lean, optimized and detailed Bill of Materials (BoM) that bridges the gap between what software and cloud services you have now and what your future demand will be for the next 3-5 years.  We then use this granular view of actual needs alongside a sympathetic approach to contract agility to develop a strategic negotiation plan.

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Negotiation Support

Our experts will support you throughout your vendor negotiations. Our global team of industry experts have negotiated some of the largest and most complex mega vendor contracts globally, for a wide variety of clients including domestic and international enterprises, as well as a variety of Public Sector organizations. They have many years' experience of working with and for mega vendors, working to proven methodology to deliver specified client outcomes.

Every client is unique, and we tailor our service to deliver the outcomes you need, either as an individual tactical service or as a packaged end-to-end strategic service. Our services include:

  • Vendor Proposal & BAFO Review
  • Negotiation Strategies & Support
  • Contractual Benchmarking
  • Commercial Benchmarking
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Clarity & Control

Our ability to deliver trustworthy data is critical in supporting our client’s renewals processes. This is delivered to our client’s organization via our Hub platform, where contract and entitlement data is centrally stored, catalogued and managed. Livingstone's Hub platform allows you to effectively manage workflows around renewals, ensuring key tasks in the process are completed at the right time through alerts and notifications.

Our Hub platform also provides information regarding the consumption of software and cloud, allowing stakeholders to validate current and future consumption to understand exactly what their future needs are…

  • Providing trustworthy contracts & entitlements data
  • Access to calendar, list & dashboard views of renewals
  • Create alerts that provide early warning of renewal actions
  • Plan, track & optimize renewals from a single portal
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Commercial & Contractual Optimisation

We ensure our clients can secure the best investment value from their software & cloud strategic mega vendors. Our unique methodology, experience & independence allows us to off our client’s impartial advice, develop & implement solutions that improve & optimize their software license position from a contractual & commercial perspective.

Our optimization services drive measurable & tangible results for clients, we have saved our clients on average 38% on their renewals quotations.  Our experts help clients meet their short & long-term technology requirements, they are recognized as some of the most experienced & skilled in the world, having provided services to Fortune 500 clients & public organizations globally.

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Expertise & Experience

We ensure our clients can secure the best investment value from their software & cloud strategic mega vendors.  Our unique methodology, vendor experience & independence allows us to offer our client’s impartial advice, develop & implement solutions that improve & optimize their software license position from a contractual & commercial perspective. 

Our optimization services drive measurable & tangible results for clients, whilst meeting their short & long-term technology requirements. Our consultants are recognized as some of the most experienced & skilled in the world, having provided services to Fortune 500 global clients & government organizations.

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